The quick start guide to determining if you should hire a wedding planner with 5 specific ways to help weight the pros and cons of the extra expense.
Access to planning tools online, endless wedding inspiration on Pinterest and more guides than one could ever read online can at times veer people from hiring a wedding planner or coordinator when it comes time to get married. After getting engaged, it’s likely that hiring a planner has crossed your mind, and you’re in the right place if that is the case! In addition to helping coordinate the actual wedding and being the go to person when emergencies arise (they will) there is so much more to benefit from once you hire a professional to help plan your very own #bestdayever! Whether you and your partner work full time, are planning a destination wedding or simply know close to nothing about weddings, I am sharing the 5 factors that helped John and I decide if hiring a planner would outweigh the extra cost. Well, spoiler alert…it’s been less than two months since hiring our full service planner, Claudia Hoste of Hoste Events and we couldn’t be more relieved, inspired and thankful to have her on our team!
1. Receive A Deeper Understanding Of Costs & Help Set A Budget
When you first hire a planner, setting a budget is one, if not the first thing you will do…and you must have the proper expectations of how much things cost in order to set a proper budget. In today’s online mecca of real wedding and styled weddings (aka faux weddings styled for photoshoot purposes only) it is hard to understand just how much things cost in the wedding industry. That’s where your wedding planner comes in! She/he will help determine what the priorities are for your specific event and provided ideas on where to save, where to splurge and how to work around certain hefty vendor quotes.
2. Prioritize A Checklist To Ensure Vendors Are Booked In Order Of Importance
Once a budget is set, your planner will likely create a personalized month by month checklist to help break down the priority vendors that the two of you discussed. After we hired Claudia, she quickly provided a concise but non overwhelming checklist for us. If it wasn’t for this checklist, John and I would have no clue which vendors book up the quickest, and without one can cause you to miss out on that dream photographer you want because they are already booked. From there, vendor suggestions will start to flow in, and these vendors are likely (if not always) people who have worked with your planner. What does that mean for you? It means that these recommendations are cream of the crop! Professional planners know ordinary from extraordinary, and are quickly able to match your personality with the right type of vendor to ensure everything runs smoothly during your wedding weekend.
3. Obtain Invaluable Expert Knowledge On What Works And What Doesn’t
With my own experience planning and managing events for the past several years, I know firsthand that it’s not always as fun as it may seem. There are moments when you try your hardest to be not be overwhelmed, but long contracts and endless amounts of options, and money can definitely damped the mood. Having a planner to help shed light on best practices, and what should be avoided like the plague on your wedding day will help you create the best experience possible for not only your guests, but for you and your partner, too. Do you know how to breakdown the timeline of your actual wedding day? What about the benefits of having a plated dinner versus family style? Have you thought about wanting to provide special welcome gifts curated for each guest upon arrival to their hotel? How about deciding if you and your partner are going to do a first look? Do you know the proper wording etiquette for invitations and wedding websites? Yeah, that doesn’t even scratch the surface of how much a wedding planner can help with!
4. Have Someone There When Your Bridesmaids Are Tired Of Talking About Weddings
Planners live and breathe weddings, and most (if not al) of them never get tired of talking about weddings or browsing the latest trends! If you’re planning a destination wedding, this is especially important because there is only so much your bridesmaids and specifically Maid Of Honor can help with if they are unfamiliar with the region of the wedding location. Planners will always have interesting ideas that your bridesmaids or your closest family simply wouldn’t have ever thought of, too. This will take the pressure off your closest friends, and will ensure that no one will get so stressed that tension could arise.
5. Break Even On Wedding Expenses With Industry Discounts & Cost Saving Insights
While wedding planners are obviously an additional expense that not everyone is ready to budget for, I can already tell you that having Claudia on our team for the past month or so has been a literal dream. In terms of how to choose the vendors that are going to fit our budget, among other things, we have not looked back since hiring Claudia. Most wedding planners will past along their industry discount to you, which means you’ll save money you can put towards your wedding planner. In addition to those discounts they can score you, wedding planners are experts at tips and tricks that will save you so much money in the end. Claudia’s advice has already been invaluable, and were only a month or so in! John and I can’t wait to continue to work with her, and learn all the ins and outs of wedding planning!
All in all, having a planner has already helped manage our stress and set monthly expectations of what to do, and when! Don’t discount how much stress planning a wedding can be, in addition to the time and energy that you will have to commit to after long days at the office. It’s no secret that wedding planning can also cause unnecessary tension on marital relationship, too! With that said, if you recently got engaged and looking for a wedding planner, I absolutely suggest exploring the two packages Hoste Events offers to her clients! Not sure what to ask a potential wedding planner? Click here!
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